New Employee Reference Request Email Template – For Hiring Managers

In the fast-paced world of recruitment, time efficiency and reliability are essential for hiring managers. Acquiring accurate and credible references is critical for making informed hiring decisions. A well-organized reference request email can streamline communication and establish a professional tone. Below is a refined email template designed for requesting references for new employees, helping hiring managers simplify their processes.

Reference Request Email Template

Subject: Reference Request for [Candidate’s Name]

Dear [Recipient’s Name],

I hope you're doing well. I am reaching out to request a reference for [Candidate’s Full Name], who has applied for the [Job Title] position at [Your Company’s Name]. [Candidate’s Name] has listed you as a professional reference, and I would appreciate your insights regarding their qualifications and experiences.

Your perspective on your professional relationship with [Candidate’s Name] would be incredibly helpful in assisting us with our assessment of their fit for this role. Could you kindly share your experience working with [Candidate’s Name] and highlight any key attributes or skills they demonstrated during your time together?

In particular, I would appreciate any feedback related to their abilities in areas such as [specific skill or responsibility relevant to the position]. Additionally, if you have any advice or comments that may be beneficial for their potential role here, I would be grateful to hear them.

If you'd prefer to discuss this over the phone, feel free to reach out to me directly at [Your Email Address] or [Your Phone Number].

Thank you for your time and assistance in this process. Your input is incredibly valuable to our decision-making.

Best regards,

[Your Full Name]

[Your Job Title]

[Your Company’s Name]

[Your Contact Information]

Conclusion

Using a consistent reference request email template enhances the efficiency and professionalism of the hiring process. It ensures clear communication, allowing hiring managers to gather meaningful insights into candidates' qualifications. Integrating this template into your recruitment workflow will streamline reference checks and support well-informed hiring decisions.